The Social Security Administration has recently (finally) has created a database that employers can access to verify whether the SSN is exactly the number of employees. Good news, right? Who needs a social security number checks before employment as part of the background check or even e-check if we can just authenticate the applicant by the NHS NHS administration?
Unfortunately, like many things in life, is not so simple. Below, we bring you the facts about SSNVSProgram:
Security System
Q: Who has access to social security numbers and "verify" a Social Security number is correct?
A: The SSNVS (Social Security Number Verification System) of the Social Security Administration will be made available primarily intended for employers, if the system is accessible to third parties that manage the wage reporting requirements or administrative function reporting directly to the salary Annual responsibilities of employees hired.
Q: Can the Systemin the pre-employment screening to eliminate applicants that are accessible with false or inaccurate information?
A: No, it is currently illegal to use the service to ensure NHS SSNVS of potential new employees or potential contractors.
D. At what point can you (the employer) SSNVS use the system without breaking the law?
A: You can use the system SSNVS in the preparation of W-2 (Wage and income tax) for a new (or current) employees. An employee is defined as current"A person who has received and accepted a job." Similar rules apply to contractors. Can not be used as a screening tool.
Q: What happens if I go SSNVS NHS through a new employee and returns as a "mismatch"?
A: The most important thing to note is that you can not take punitive action against employees for a response from the system SSNVS. This means that you can not lay off, suspend, fire or otherwise against an employee based on the information, they differreceived.
Q: What can or should do in a situation of SSN "mismatch"?
A: First, you should always make sure you do not have a typo. Then, ask to see the worker's Social Security card to ensure that they have provided the correct information. If errors do not appear to exist, is the best choice for asking employees to put their local social security combined. It should be a local Social Security Administration office can provide them with a letter confirming that their SSNMap is correct. You want this letter to any need of proof for the IRS to keep down the road. Remember, you should not base any disciplinary action by the results of SSNVS actual research. Keep all documentation, notes, etc. of any communication between you and the staff, if there is a problem and a trip to the office is in SSN order.
Q: So how do I avoid getting stuck in this situation, in the first place?
A: Be sure to use the background-screening providerTo verify a social security number trace and validation during the pre-employment background. Screening a reputable agency that reliable data might be necessary to revise the figures more social at this stage with its in-house database. And 'much less complex and less expensive than a problem discovered before the applicant is an employee.
The new verification system of social security "SSNVS 'AND' employers life easier?
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